Travel Guidelines and Reimbursement Procedures
Katie Gallagher
Secretary/Travel Arranger
105B Biochemistry
Ph: 517-353-8680
Fax: 517-353-9334
galla134@msu.edu
Travel Authorization Form
Emergency Contact Information Form
Excellence in Research-Graduate Travel Application
Travel Authorization
At least three days before departure, submit by paper or electronically a Travel Authorization Request Form. The completed form must be authorized by the chairperson prior to your departure date to ensure coverage by MSU's accident insurance. Reimbursement may be denied if this is not completed. (See Manual of Business Procedures, Section 70: Travel Regulations, II: Domestic Travel, D: Authorization). For foreign travel please also submit an Emergency Contact Information Form.
Travel Reimbursement
Upon your return, please submit your expense receipts, airfare invoice, and passenger receipt to Katie Gallagher. Travel reimbursement must be completed within thirty (30) days of your return date. If the original invoice and passenger receipt do not accompany your Travel Voucher, there will be a $10 fee to request each item from the travel agent. The fees cover the cost to obtain copies from the travel agency and will be charged to one or your department accounts. If you have direct-billed your airfare, and this cost has been covered by your host, please submit your Travel Voucher with the reimbursement either directly from the host (payable to Michigan State University) or attach a personal check payable to Michigan State University.
2008 Mileage Reimbursement Rate
Effective July 1, 2008, the University's mileage allowance increased from 50 cents per mile to 58 cents per mile.
The following link provides a listing of the 2008 meal per diem rates by U.S. city: http://www.ctlr.msu.edu/COTravel/MealRates.aspx. There are now four per diem levels:
Standard: Breakfast ($7); Lunch ($11); Dinner ($21); Total ($39)
Key: Breakfast ($8); Lunch ($12); Dinner ($24); Total ($44)
Special: Breakfast ($10); Lunch ($16); Dinner ($28); Total ($54)
Major: Breakfast ($12); Lunch ($20); Dinner ($32); Total ($64)
Pertinent Travel News
Avoid illegal transport of chemical or biological materials
Recently, an MSU affiliate was stopped by airport security personnel when microbiological cultures were discovered in the person’s carry-on luggage. Although these cultures were later determined to be non-regulated materials for air transport. Federal authorities, as well as University officials, were notified of the incident. The transport of chemical or biological materials in one's luggage or on one's person for air travel may be illegal and it is not a condoned practice. Please click on the Shipping News link for more information on travel with microbiological cultures or contact Joyce Robinson (robins49@msu.edu) who also can assist in packaging these items for the transportation.